MINUTES
The Village of Evendale
Regular Council Meeting
April 15th, 2010
The Village of Evendale Regular Council Meeting was called to order by Mayor Apking at 7:00 pm.
Roll call- The following Council members were present: Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Bill Puthoff, Mr. Chris Schaefer, and Mr. Doug Lohmeier. Also present: Mayor Don Apking, Village Engineer, James Jeffers; Village of Evendale Fire Chief, Rick Cruse; Police Chief, Niel Korte; Recreation Manager, Dave Nichols, Village Solicitor, Tim Burke.
The Mayor presented Ord. #10-20 ORDINANCE ACCEPTING THE RESIGNATION OF DENNIS M. BROWN AS A CAPTAIN ON THE EVENDALE FIRE DEPARTMENT, RETURNING HIM TO THE POSITION OF FIRE DEPARTMENT LIEUTENANT AND PROMOTING MICHAEL J. ROA TO THE POSITION OF CAPTAIN ON THE EVENDALE FIRE DEPARTMENT AND DECLARING AN EMERGENCY. A motion to read Ord. #10-20 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #10-20 was made by Mr. Puthoff, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ord. #10-20 as an emergency was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ord. #10-20 adopted
as an emergency.
Oath of office was taken by Michael Roa. Captain Roa introduced his family and friends.
Mayor Apking presented the consent calendar. – Mr. Schaefer made the motion to accept the consent calendar, seconded by Mr. Ranz and unanimously approved.
Report of Mayor and Council Committees:
Police- Fire Council Committee- Chief Cruse explained the ISO (Insurance Service Office) rating and process of the Fire Department getting re-rated. With much hard work, the Fire Department received an ISO 2 rating. ISO rates and reviews many items such as- the municipal water supply, dispatch procedures, maintenance of fire hydrants, equipment, testing records, training. Being rated an ISO 2 translates to lower property insurance premiums.
Finance-Administration -Recreation-Service-Engineering and GHF Council Committee-
Mr. Schaefer reported that the Village owns a strip of land that is 25 feet behind the Swifty gas station. So-Low Environmental would like to purchase the strip so they can expand their business. There will have to be a variance approved by the zoning board or council because the building will cover above the maximum % of the property site and also have the zoning changed from commercial to general industrial. Jim Schum, So-Low Environmental, addressed council regarding their proposed plans. This is not considered spot zoning because it is attached to an existing parcel it is extending the existing zone. A motion was made by Mr. Schaefer to “direct the administration, on behalf of Village of Evendale Council, to file an application for rezoning”. Ms.
Smiley-Robertson seconded the motion. Mr. Cameron explained the future process to council. All of council supports moving forward with this transaction.
Mr. Schaefer reported the Village’s financials so far this year has spent $478,000 less than income. Tax collections, as projected, are about $200,000 less than last year.
Mr. Vonderhaar reported the following events:
• St. Rita Open House 4/20
• Phi Lambda Pi Awards 4/24
• Rikki Tikki Tavi on Sunday 4/18
• Earth Day 4/22
• Ice Cream Social 4/23
• Master Plan bike meeting 4/29 7:00 pm
• Griffith clean up on May 8th
Presentation of Ordinances and Resolutions:
The Mayor presented Ord. #10-21 ORDINANCE APPROVING ADVANCE OF APPROPRIATION IN GENERAL FUND TO THE PHI LAMBDA PI FUND AND DECLARING AN EMERGENCY. A motion to read # Ord. #10-21 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. Discussion: Mr. Snyder addressed council and stated that since Phi Lambda Pi financial records were taken over by the Village this year, this advance is need to pay for the large purchase orders issued for future events such as 4th of July event and summer activities. The money will be paid back to the general fund as income for these events are generated. A motion to suspend the second and third readings of # Ord. #10-21 was made by Mr. Vonderhaar,
seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt #10-21 as an emergency was made by Ms. Smiley-Robertson, seconded by Mr. Ranz and unanimously approved on roll call. Mayor Apking declared #10-21 adopted as an emergency. A motion to table Ord. #10-21 was made by Mr. Puthoff and seconded by Mr. Vonderhaar and unanimously approved on roll call.
Mayor Apking presented Ord. #10-22 AORDINANCE AUTHORIZING MAYOR TO ENTER INTO CONTRACT WITH THE LOWEST AND BEST BIDDER FOR THE 2010 STREET IMPROVEMENT PROJECT AND DECLARING AN EMERGENCY.
Mayor Apking would like to go out and re-bid these projects. The two projects were bid together and the re-bid would have as two separate bids- Glendale Milford and Monet. Mr. James addressed council regarding these two ordinances. They can be re-bid and ready for May 13th meeting. Rejecting the bids was the recommendation of ODAT and Hamilton County Engineering Office. A motion to reject all bids was made by Mr. Puthoff and seconded by Mr. Vonderhaar and unanimously approved on roll call. Council discussed ways to bid the project to make sure Evendale stays within the budget and timeline. A letter will go out to residents on Monet to explain the intentions.
A motion to table Ord #10-22A and Ord #10-22B was made by Mr. Vonderhaar and seconded by Ms. Smiley-Robertson and unanimously approved.
The Mayor presented Ord. #10-23 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO CONTRACT WITH T.E.C. ENGINEERING FOR THE GLENDALE MILFORD ROAD READING ROAD SIGNAL L.P.A. PROJECT AND DECLARING AN EMERGENCY. Discussion- This is getting ready for the 2012 project. A motion to read #10-23 by title only was made by Mr. Schaefer, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of #10-23 was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt #10-23 as an emergency was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared #10-23 adopted as an
emergency.
The Mayor presented Ord. #10-24 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH DUKE ENERGY RETAIL SALES, LLC AS A PREFERRED ELECTRIC SERVICE PROVIDER AND DECLARING AN EMERGENCY. Discussion: Mr. Cameron explained the purpose of this ordinance. This will allow the Mayor to negotiate a price with Duke Retail for electric for residents and small businesses. This does not affect the aggregation process. Duke Energy is an alternate supplier of electric and provides a competitive price for electric available until December 2011. This program is an opt-in program. Aggregation is an opt-out program. Because the aggregation process may take some time, residents and small business owners can start to take
advantage of improved pricing right away. In May, the Village is asking the residents to allow the Village to become an aggregator. If aggregation is approved in May, public hearings need to be held and a price will be negotiated for electric and /or gas supply. A motion to read Ord. #10-24 by title only was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of #10-24 was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt #10-24 as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared #10-24 adopted as an emergency.
The Mayor presented Res. #10-03 A RESOLUTION TO APPOINT FIRE FIGHTER/PARAMEDIC DAVID D. STARK TO THE POSITION OF FIRE SPECIALIST UNIT 2 FOR 2010 AND DECLARING AN EMERGENCY. A motion to read Res. #10-03 by title only was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Res. #10-03 was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Res. #10-03 as an emergency was made by Mr. Puthoff, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Res. #10-03 adopted as an emergency.
Other Business
A motion to adjourn was made by Mr. Vonderhaar and seconded by Mr. Lohmeier and unanimously approved on roll call. Meeting was adjourned at 7:55.
_______________________
Mayor
Attest:
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Village Clerk
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